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ecoSIStem

The Last Student Administration System Your School Will Ever Need

Student Timetable & Contact Relationship Viewer

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What is ecoSIStem?

ecoSIStem is a comprehensive, highly customizable & easily integrated Student Information System that’s designed to give K-12 school administrators the tools and the control they need to define how their SIS works for them and their processes.

With a vast array of customisation options & 4 different connectors for extracting & integrating data with over 1000 digital services and/or local databases, ecoSIStem acts as the source of truth by keeping your data consistent across the vast array of different apps, services and technologies that make up a typical school’s digital ecosystem.

In a nutshell, ecoSIStem doesn’t set out to replace what you have now. Instead, it is designed to adapt to your existing business processes & ICT landscape ensuring your school remains responsive & adaptable in the ever-changing world that is K-12 education.

Academic Scorecards, Absence Notifications, Application Form

NEW CHALLENGES FOR K-12 schools

families are being redEfined

From standard families to single parent families, same-sex parent families or extended families, the definition of what ‘family’ means is being radically redefined every year

limited reporting options

Creating custom Reports, Charts & Dashboards or extracting data easily and quickly in the right format you want is difficult at best, and sometimes it's not even an option.

FEE BILLING IS TOUGH

Fee Schedules should be easy to set up and configure for different groups, and include a flexible discounting engine that can process different discount amounts for each sibling.

ONLY CONSTANT IS CHANGE

Changes in curriculum structure. Changes in student engagement models. Changes in regulatory reporting requirements. Let's face it. Education is in a constant state of change.

"IT'S CLUNKY"

One of the biggest gripes by end-users is the lack of consistency and intuitiveness across the myriad of apps they use every day, not to mention constant duplication of data

LACK OF communication CHANNELS

Business Managers & Bursars need multiple ways of engaging with fee payers including SMS, email, or phone call from one spot and not in multiple apps or locations

Limited Fee Payers

There should be no limit on the number of fee payers that can contribute to a Student’s education. It should be limitless and support different billing percentages across fee payers

CoMPLEX pricing & contracts

Vendors love making contracts and pricing convoluted. It makes contract management difficult, cash flow unpredictable and enhancements or integrations are usually expensive propositions.

Features by Role

Features for Administrators

  • Application Data Entry Workflow & Kanban View
  • Account Manager & Relationship Viewer Screens
  • Custom Reports & Dashboards
  • Built-In SMS Messaging & Response Tracker
  • Enrolment Manager Assessment Manager Screens
  • Contact Relationship Viewer
  • Curriculum & Program Builder screens
  • Timetable Setup screen
  • School Groups (including attendance and billing)
  • Absence Summary & SMS Notifications Screens
  • Create or upload email & SMS templates
  • Import, modify, delete or insert data using Excel
  • Sync emails through Outlook or Gmail
  • View ecoSIStem records in Outlook or Gmail
  • Activity timeline shows all interactions with each contact
Application Kanban Viewer and Application Form
Menu, Attendance Marking, Global Actions on Mobile

Features for Teachers

  • Gradebook supports Assessment-level & Rubric-Level grading
  • Mark Attendance against School Groups & Timetabled Classes
  • Pre-Arranged absences shown in Attendance screen
  • Allocate Assessments to individuals, groups or whole class
  • Relationship Viewer offers deeper insights into student families
  • Create custom Grading Schemes & Penalty Templates
  • SMS Messaging Screens
  • Academic Scorecards show a Students’ academic progress
  • Call or SMS a Parent or Guardian from their ecoSIStem record
  • 1-click Report Cards that you can generate as often as you like

Features for BM's/Bursars

  • Fee Schedule Builder Screen
  • Powerful but easy to use Account Management Screen
  • Bill against Subjects, Year-Levels or Groups
  • Advanced Discount configuration options
  • Workflow-driven Billing Runs
  • Contact Relationship Viewer for understanding family billing needs
  • SMS Messaging Screens for notifications & updates
  • Report Builder for creating stunning data visualisations
  • Auto-update Sibling Order during EOY Rollover
  • CRM, CMS & Finance App integration*

* Requires an ecoSIStem Connector ($$)

Billing Account Management, Split Billing, multiple fee payers
ecoSIStem Principals Dashboard

Features for Principals

  • A pure-cloud SIS that can adapt to a changing sector
  • Powerful education support capabilities that you define
  • Out-of-the-box Builders for creating stunning data visualisations
  • Plug-n-play integration connectors
  • Simple, aesthetic & intuitive user experience
  • More collaboration between staff, teachers & parents
  • Call, email or SMS contacts from their record on your device
  • Create custom templates for education support plans & application eligibility
  • Data-driven alerts & notifications based on your rules
  • Ability to do almost everything on your mobile devices

Features for ICT Managers

  • ecoSIStem Process Builder for creating automated workflows
  • Create new or modify existing screens
  • Add new fields, change LOV values & custom validation rules
  • Create custom quick actions to speed up date entry
  • ecoSIStem meets all 10 OWASP Security Requirements
  • Extensive audit trail capabilities for addressing data issues
  • Multiple Data Centres around the world ensure sovereignty is met
  • 4 ‘plug-n-play’ Connectors connect to 1000+ digital services
  • Retain & integrate your current Identity Management solution
  • Leverage MS Flows for integrating with existing Microsoft services
  • CRM, CMS, HRIS, LMS & FMS integration*
  • 3 major & 3 minor releases each year - chock full of features
  • Custom Security Profiles & Permission Sets
Process Builder Workflow automation for schools
Curriculum Program Offer Scorecards Screen

Features for Education Consultants

  • Advanced Education Case Management
  • Additional Learning Needs
  • Education Support Plans
  • Customisable templates built around school policies
  • Assign school resources to learning needs
  • SMS Messaging Screens
  • Link Behaviour and First-Aid Incidents to Cases
  • Visual Alerts & Automated Notifications
  • Academic Scorecards & Dashboards
  • Collaborate using built-in Chatter tool & set up Groups

Adapting ecoSIStem to suit your school

Integrate It Your Way

  • Start building a true “Plug &Play” architecture with ecoSIStem Connectors
  • If one app crashes, it won’t affect or take out other apps or services
  • ecoSIStem Connectors retain messages for up to 24 hours
  • Connect to 1000’s of pre-built digital services and no vendor reliance to get it done
  • We can manage any high-volume integration for you using Jitterbit, or;
  • Manage your own integrations with Zapier or MS Flow
  • Apply your own data transformation rules
  • Import, modify, delete or insert data directly out of Excel using Xappex XLConnector
  • Link to local folders, Sharepoint, OneDrive, Teams, Google Drive, Box, Dropbox, etc.
  • Back up ecoSIStem data to any format or location
ecoSIStem Connectors integration middleware solution
Create Custom Screens in ecoSIStem

Customise It Your Way

  • Create custom Screens for different Users
  • Create Single Page Apps (SPA's) for mobile users
  • Create automated workflows to reduce data entry effort
  • Create Different Screens or change layout of screens
  • Add New or Remove existing Fields (restrictions apply)
  • Create custom validation rules that ensure good data entry
  • Change LOV/picklist values to be relevant to your school
  • Upload your existing Word mail merge templates (restrictions apply)
  • Create or upload email & SMS templates (i.e. Campaign Monitor)
  • Create your own queries for extracting data in Excel
  • Sync emails through Outlook or Gmail
  • Bookmark frequently visited records
  • Create custom Filtered Lists with dynamic Charts
  • Change the Menu Tab order
  • Activity timeline shows all interactions with each contact

Engage Your Way

  • Extend your community engagement capabilities with ecoSIStem Community portals.*
  • Create up to 100 custom portals for different user groups. E.g. Employers, families, external education providers, accommodation hosts. You name it.

* Requires ecoSIStem Communities licenses + setup

ecosistem communities - Portals for parents and school communities
  • (Illustration Purposes Only)

Why your school should switch to ecoSIStem?

DEEPER INSIGHTS INTO YOUR Students, School & COMMUNITY

Having a more holistic understanding of each Student’s familial structure helps you deliver the best possible billing and communication services for every student.

Reports & Extracts that work for you

Being able to create custom reports, dashboards, or extract data that gives you the exact information you need in the format you want always leads to better, data driven decision-making.

No InfRastructure, patches or upgrades

Because there is no hardware or software to maintain, you can crack on with building out your technical roadmap & supporting your users. With no patches or upgrades to manage, ecoSIStem is the solution that can consolidate everything on to a single platform.​

Make your SIS As unique as your school

ecoSIStem has such a huge array of customisation options, you can tailor your SIS to work the way your users do. With ecoSIStem's 4 integration connectors, you can build the ideal digital ecosystem with limited or no vendor involvement.

Grading & Assessment Made Easier

ecoSIStem's Gradebook feature will manage all the complex calculations then updates each Student's academic scorecards & dashboards​. Use it on any device and never have to duplicate data again.

NO MORE ACCOUNT MANAGEMENT LIMITATIONS

From standard families to single parent families, same-sex parent families or extended families, the definition of what ‘family’ means is being radically redefined. Now you have a tool that can support any family structure, biilling profile of fees billing scenario.

Identity Management reimagined

With ecoSIStem, you can continue to use your existing Identity Management solution or transfer that role to ecoSIStem and it will automatically send person's details to your IDM where it can provision them across your school's digital ecosystem.

INTEGRATE YOUR WAY

The technology platform that ecoSIStem is built on was chosen specifically because it was easier to integrate and be controlled by end users. ecoSIStem will change the shape of how schools integrate their forest of apps and digital services.

Want to know more?

or maybe get a free estimate?

We believe in transparent pricing and we know that sometimes people just want an indication of what a solution will cost before they investigate it further. Click the button below to get a no obligation free quote that will show you the Per Student Per Month & Total Annual costs to get your own ecoSIStem.

or maybe a 30-day test drive?

We can set you up with a 30-day fully operational trial version of ecoSIStem that includes preloaded data that you can use to test the functionality and evaluate against your functional requirements.*

Call 0424 050 945 today to discuss your options today

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Cloud Masons Pty. Ltd (ACN: 604 589 424)

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