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ecoSIStem

Student Information System

The heart of your school’s digital ecosystem.

What is ecoSIStem?

ecoSIStem is a comprehensive, highly customisable & easily integrated Student Information System that is designed to give control back to schools so they can define how it works for them.

With a vast array of options for customising it to suit your school’s administrative processes and 4 different connectors for extracting & integrating data with 100’s of digital services or local databases, ecoSIStem ensures your school can remain agile & responsive in the ever-changing education sector.

Put simply, ecoSIStem doesn’t set out to replace what you have now. Instead, it adapts to your business processes & existing digital ecosystem by giving you the control you need to make it as unique as your school.

The challenges of running a modern K-12 school

families are being redEfined

From standard families to single parent families, same-sex parent families or extended families, the definition of what ‘family’ means is being radically redefined

limited reporting options

Creating custom Reports, Charts & Dashboards or extracting data easily and quickly and in the right format is difficult and sometimes it's not even an option

FEE SCHEDULES & DISCOUNTS ARE TOUGH

Fee Schedules should be easy to set up and configure for different groups, and include a flexible discounting engine that can process different discount amounts for each sibling.

THE ONLY CONSTANT IS CHANGE

Changes in curriculum structure. Changes in student engagement models. Changes in regulatory reporting requirements. Let's face it. Education is in a constant state of change.

Dated or Poor USER EXPERIENCE ("IT'S CLUNKY")

Vendors love making contracts and pricing convoluted. it makes contract management difficult, cash flow unpredictable and enhancements usually incur additional costs

Perils of snail mail and email

Business Managers & Bursars need multiple ways of engaging with fee payers including SMS, email, or phone call from one spot and not in multiple apps or locations

Limited Fee Payers

There should be no limit on the number of fee payers that can contribute to a Student’s education. It should be limitless and support different billing percentages across fee payers

Convoluted pricing and contracts

Vendors love making contracts and pricing convoluted. It makes contract management difficult, cash flow unpredictable and enhancements or integrations are usually expensive propositions.

What's In It For Me? (WIIFM)

Student Administrators

Eliminate a lot of repetitive and duplicate data entry that Enrolment Officers and Registrars waste so much time on

Teachers

Make the day-to-day tasks of Teachers more efficient, collaborative & informative on any device, anywhere, any time.

Business Managers & Bursars

Provide Business Managers & Bursars with the tools and capabilities to manage complex family and billing structures.

IT Managers

Give IT Managers the freedom, the tools to tailor the SIS to suit their school's administrative processes & digital ecosystem.

Education Support Consultants

Offer a whole module for Education Support Officers that is dedicated to supporting students (and their families) that need it.

Principals & School Leadership

Deliver multiple channels, tools and portals that Principals & School Leaders can use to engage with their entire school community, as well as real-time, dynamic reports & dashboards

Features for Administrators

  • Application Data Entry Workflow & Kanban View
  • Account Manager & Relationship Viewer Screens
  • Custom Reports & Dashboards
  • Built-In SMS Messaging & Response Tracker
  • Enrolment Manager Assessment Manager Screens
  • Contact Relationship Viewer
  • Curriculum & Program Builder screens
  • Timetable Setup screen
  • School Groups (including attendance and billing)
  • Absence Summary & SMS Notifications Screens
  • Create or upload email & SMS templates
  • Import, modify, delete or insert data using Excel
  • Sync emails through Outlook or Gmail
  • View ecoSIStem records in Outlook or Gmail
  • Activity timeline shows all interactions with each contact

Features for Teachers

  • Gradebook supports Assessment-level & Rubric-Level grading
  • Mark Attendance against School Groups & Timetabled Classes
  • Pre-Arranged absences shown in Attendance screen
  • Allocate Assessments to individuals, groups or whole class
  • Relationship Viewer offers deeper insights into student families
  • Create custom Grading Schemes & Penalty Templates
  • SMS Messaging Screens
  • Academic Scorecards show a Students’ academic progress
  • Call or SMS a Parent or Guardian from their ecoSIStem record
  • 1-click Report Cards that you can generate as often as you like

Features for Business Managers

  • Fee Schedule Builder Screen
  • Powerful but easy to use Account Management Screen
  • Bill against Subjects, Year-Levels or Groups
  • Advanced Discount configuration options
  • Workflow-driven Billing Runs
  • Contact Relationship Viewer for understanding family billing needs
  • SMS Messaging Screens for community engagement & updates
  • Report Builder & Dashboards for creating stunning data visualisations
  • Auto-update Sibling Order during EOY Rollover
  • CRM, CMS & Finance App integration*
  • Predictable cash flow & flexible contracts

* Requires an ecoSIStem Connector

Features for School Leaders

  • A pure-cloud SIS that can adapt to a changing sector
  • Powerful education support capabilities that you define
  • Report & Dashboard Builders for creating stunning data visualisations
  • Plug-n-play integration connectors
  • Simple, aesthetic & intuitive user experience
  • More collaboration between staff, teachers & parents
  • Call, email or SMS contacts from their record & on your device
  • Create custom templates for education support plans & application eligibility
  • Data-driven alerts & notifications based on your rules
  • Ability to do almost everything on your mobile device

Features for IT Managers

  • ecoSIStem Process Builder for creating automated workflows
  • Create new or modify existing screens
  • Add new fields, change LOV values & custom validation rules
  • Create custom quick actions to speed up date entry
  • ecoSIStem meets all 10 OWASP Security Requirements
  • Extensive audit trail capabilities for addressing data issues
  • Multiple Data Centres around the world ensure sovereignty is met
  • 4 ‘plug-n-play’ Connectors for integrating with 1000+ digital services
  • Retain & integrate your current Identity Management solution
  • Leverage MS Flows for integrating with existing Microsoft services
  • CRM, CMS, HRIS, LMS & FMS integration*
  • 3 major & 3 minor releases each year - chock full of features
  • Custom Security Profiles & Permission Sets

Features for Education Consultants

  • Advanced Education Case Management
  • Additional Learning Needs
  • Education Support Plans
  • Customisable templates built around school policies
  • Assign school resources to learning needs
  • SMS Messaging Screens
  • Link Behaviour and First-Aid Incidents to Cases
  • Visual Alerts & Automated Notifications
  • Academic Scorecards & Dashboards
  • Collaborate using built-in Chatter tool & set up Groups

Adapting ecoSIStem to your school

Integrate It Your Way

  • Start building a true “Plug &Play” architecture with ecoSIStem Connectors
  • If one app crashes, it won’t affect or take out other apps or services
  • ecoSIStem Connectors retain messages for up to 24 hours
  • Connect to 1000’s of pre-built digital services and no vendor reliance to get it done
  • We can manage any high-volume integration for you using Jitterbit, or;
  • Manage your own integrations with Zapier or MS Flow
  • Apply your own data transformation rules
  • Import, modify, delete or insert data directly out of Excel using Xappex XLConnector
  • Link to local folders, Sharepoint, OneDrive, Teams, Google Drive, Box, Dropbox, etc.
  • Back up ecoSIStem data to any format or location

Customise It Your Way

  • Create custom Screens for different Users
  • Create Single Page Apps (SPA's) for mobile users
  • Create automated workflows to reduce data entry effort
  • Create Different Screens or change layout of screens
  • Add New or Remove existing Fields (restrictions apply)
  • Create custom validation rules that ensure good data entry
  • Change LOV/picklist values to be relevant to your school
  • Upload your existing Word mail merge templates (restrictions apply)
  • Create or upload email & SMS templates (i.e. Campaign Monitor)
  • Create your own queries for extracting data in Excel
  • Sync emails through Outlook or Gmail
  • Bookmark frequently visited records
  • Create custom Filtered Lists with dynamic Charts
  • Change the Menu Tab order
  • Activity timeline shows all interactions with each contact

Engage Your Way

  • Extend your community engagement capabilities with ecoSIStem Community portals.*
  • Create up to 100 custom portals for different user groups. E.g. Employers, families, external education providers, accommodation hosts. You name it.

* Requires ecoSIStem Communities licenses + setup

  • (Illustration Purposes Only)

Benefits of switching to ecoSIStem

DEEPER INSIGHTS INTO YOUR COMMUNITY

Having a more holistic understanding of each Student’s familial structure helps you deliver the best possible billing and communication services for your entire school community.

Reports & Extracts that work for you

Being able to create custom reports, dashboards, or extract data that give you gives you the exact information you need in the format you want always leads to better, data driven decision-making instead of gut feeling and instinct.

No Infastructure, patches or upgrades

Because there is no hardware or software to maintain, you can crack on with building out your technical roadmap & supporting your users. With no patches or upgrades to manage, ecoSIStem is the solution that can consolidate everything on to a single platform.​

Make your SIS unique as your school

ecoSIStem has such a huge array of customisation options, you can tailor your SIS to work the way your susers do & with ecoSIStem's 4 integration connectors, you can build the ideal digital ecosystem with limited or no vendor involvement.

Grading & Assessment Made Easier

ecoSIStem's Gradebook feature will manage all the complex calculations & then updates each Student's academic scorecards & dashboards​. Use it on any device and never have to duplicate data again.

NO MORE ACCOUNT MANAGEMENT LIMITATIONS

From standard families to single parent families, same-sex parent families or extended families, the definition of what ‘family’ means is being radically redefined. Now you have a tool that can support any family structure, biilling profile of fees billing scenario.

Identity Management reimagined

With ecoSIStem, you can continue to use your existing Identity Management solution or transfer that role to ecoSIStem as it can automatically send Contact details with the data your IDM needs to provision them as Users in your school's digital ecosystem.

INTEGRATE YOUR WAY

The technology platform that ecoSIStem is built on was chosen specifically because it was easier to integrate and be controlled by end users. ecoSIStem will change the shape of how schools integrate their forest of apps and digital services.

Want to know more?

Want a Free Quote?

We believe in transparent pricing and we know that sometimes all you want is an indication of what a solution will cost before you investigate it further. To make that task a little easier, we built a Quote-culator (in 1 week using the Salesforce Platform) that you can use to use too. Click the button below to get a no obligation indicative quote that will show you the Per Student Per Month (PSPM) and annual cost to have your own unique ecoSIStem.

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